Green Cove Springs, Florida
Agenda Item #27
Item Title
C-29 Petty Cash Funds for 2011-2012 Fiscal Year for SEDNET Department
Issue/Rationale
Repealed State Board of Education Rule 6A-1.057 authorizes the use of petty cash funds for small expenditures. The Rule requires that each fund must be authorized by the School Board as to the amount and the specific person responsible for the fund.
Petty cash funds are used by the schools/departments for postage and other incidental purchases under $50 where it is not feasible for a purchase order to be issued.
The SEDNET Department requests the establishment of a petty cash fund in the amount of $300. The SEDNET Department will use the petty cash fund for low-cost incidental items and emergency purchases in accordance with the Clay County School District Petty Cash Fund General Rules.
Recommended Action
Approval of the petty cash fund in the amount of $300 at the SEDNET Department for the remainder of the 2011-2012 fiscal year.
Financial Impact
There is no direct financial effect on budgets by the approval of the petty cash fund.
Submitted By
Dr. George F. Copeland, CPA, Assistant Superintendent for Business Affairs
DATA SOURCE: Sonya Findley, CPA, Director of Finance
Kathryn Lawrence, SEDNET Project Manager